Workflowy

Workflowy Workflowy is a productivity notes app for Android that lets you organize ideas with infinite nested lists, tag items, add photos/videos, collaborate with shared notes, and sync offline.

Workflowy

Workflowy is designed to help you work more efficiently and stay organized in everyday life. You can quickly capture inspiration and notes at any time, and you can also attach photos and videos in multiple formats when you need them. The app supports shared notes, group discussions with other users, and automatic syncing so everyone stays up to date—helping you move faster with less effort.

Need to work without the internet? Workflowy includes offline support, so you can store and capture files anywhere, anytime. It also offers helpful tools like highlighting and text replacement to make note-taking smoother.

Key Features

• Unlimited nested lists — Create lists within lists to break big ideas into smaller, clear parts. Expand or collapse sections to either zoom in on details or get a high-level overview whenever you want.
• Tags and item assignments — Use hashtags and the @ symbol to categorize notes and tasks. This makes it easier to retrieve the right information later, especially when you manage multiple projects or topics.
• One-swipe task completion — Mark to-do items as done with a quick swipe, helping you keep momentum and reduce friction.
• Low-distraction design — The interface is built to minimize interruptions so you can stay focused on the task in front of you.
• Multimedia support — Upload photos and files directly from your device to enrich your notes and add more context alongside your writing.



• Collaboration — Share notes and collaborate in real time. Teams and groups can work together while everyone has access to the latest updates.

What Workflowy Can Do

• Fast note capture — Tap and start typing to jot down ideas, notes, or plans quickly. If inspiration strikes, you can capture it immediately.
• Endlessly expandable outlines — Organize thoughts at whatever depth you need. Create tasks inside lists inside lists, and keep nesting until it feels right.
• Swipe to complete — Finish to-dos with a single swipe so the small wins keep adding up.



• Kanban boards — Turn any list into a kanban view to move tasks through to-do, doing, and done.
• Upload files and photos — Attach documents or images from your device right where you’re working.
• Real-time sharing and collaboration — Share notes or entire lists so friends or teammates can contribute without delays.
• Search and filtering — Type a keyword or tag to quickly narrow down results instead of scrolling endlessly. Filters help keep things organized.

User Feedback (Highlights)

• Positive: One long-time user (about 5 years) pays an annual subscription and mainly uses the app as a first step in the writing process rather than task management. They praise how simple and fast it is to capture ideas, mention that rearranging sections is easy on the web, and say exporting works decently. They also note it’s cross-platform because it’s available through the web.
• Concerns: As a paying customer, the same reviewer expected more improvement and customization. They specifically wish for support for markup, better control over font styling (color/size), the ability to embed images, and the option to change background color. They also criticize how long it seems the app has remained largely unchanged, and they call out an annoying floating bar that appears over the text while typing.
• Requested improvements: The reviewer suggests functionality similar to what’s available elsewhere—like better editing tools for list formatting (including indentation controls) and more feature parity with the web version. They question whether the subscription is worth it without visible ongoing development.



• Another user’s experience: Another reviewer says they use Workflowy almost daily and appreciate its clean outline format for note-taking. They describe copying and pasting text directly into Workflowy as they read e-books, and they like that the tab key indents automatically, making organization quick.